Makeomatic · Vancouver, BC
You run the business.
I run the tools.
I pick, set up, and manage the AI and automation tools small BC businesses need — so you don't have to.
Sound familiar?
"Every tool vendor promises the world. Half of them don't even talk to each other."
"I'm spending Saturdays doing admin I can't bill for."
"I know there's a better way. I don't have time to evaluate twenty apps to find it."
What you get
- 1
A written audit of how you actually run your business
A 2-hour interview and an honest look at where your hours and money go.
- 2
A shortlist of 3–5 tools picked for your situation
Not 20 options and a spreadsheet. The ones that matter, with clear reasons why.
- 3
Setup, integration, and data migration
I do the work in your accounts. You keep ownership of everything.
- 4
A 2-hour training session for you and your staff
Hands-on, not a slide deck. Everyone leaves knowing how to use the tools.
- 5
A plain-English runbook
Every tool, every workflow, who to call when something breaks. Your team isn't stuck when I'm not around.
Who this is for
Owner-operated BC businesses with 1–10 people who know there's a better way but don't have time to find it.
Architects & designers
Proposals, permits, and drawing versions eating your weekends.
Read the playbook → TPediatric therapists (OT/SLP/ABA)
Notes, scheduling chaos, AFU paperwork, and billing consuming the hours you trained to spend on clients.
Read the playbook → RPhysiotherapy clinics
Patients drop off after visit three. Insurance billing, documentation, and rebooking eat your evenings.
Read the playbook → CContractors & builders
Job costing, estimates, and receipts scattered across spreadsheets and shoeboxes.
Read the playbook → FFabricators & shop owners
Payments, supplier invoices, and job costs you can't track until it's too late.
Read the playbook → PCPAs & accountants
Document collection, client portals, and the workflow chaos between tax seasons.
Read the playbook →How it works
No software to build. No code for you to read. Tools you already know — or should know.
Free 30-min call
I listen, you talk. No pitch.
Workflow interview
2 hours, virtual or in your office.
Written audit
Delivered within 48 hours.
Setup weekend
I configure everything in your accounts.
Training + runbook
Your team can run with it.
Pricing
Two tiers. Published ranges. No "contact us for pricing."
The Audit
$1,500 – $3,500
One-time engagement
- —2-hour workflow interview + tool inventory
- —Written audit with tool recommendations
- —Setup of 3–5 core tools + data migration
- —2-hour staff training session
- —Plain-English runbook
- —30 days of post-setup support
The Operator
$800 – $1,500/mo
$3,000 setup + monthly retainer
- —Everything in The Audit
- —First-call troubleshooting across every tool
- —Vendor relationship + bill management
- —1–2 new automations per month
- —Quarterly strategy review
- —Next-business-day priority response
What I'd do for your business
Each playbook is a real audit for a hypothetical business in your vertical: specific tools, specific costs, and a concrete 4-week plan.
AI tools for architects
Reclaim your Saturdays
Read the playbook →AI & automation for pediatric therapy
Get your evenings back
Read the playbook →AI & automation for physio clinics
Stop losing patients after visit three
Read the playbook →AI job costing for contractors
Stop losing $20k/yr to uncaptured costs
Read the playbook →AI & automation for CPAs
Survive the next tax season
Read the playbook →Job costing for metal shops
Stop chasing payments
Read the playbook →Why me
I'm Vitaly Aminev. I've spent 12+ years as a Staff Engineer and CTO building and scaling systems that process hundreds of thousands of events per second.
Now I apply that same judgment to a simpler problem: picking, setting up, and managing the right tools for small businesses. No custom software. No vendor lock-in. Just the right tools, configured properly, in your accounts.
Based in Vancouver, BC. Insured. BC PIPA-aware. The tools and the data are always yours.
Questions
Do you build custom software? +
No. That's the whole point. I configure and connect proven tools. No code for you to maintain, no app for me to support.
What if I already use some of these tools? +
The audit covers what you have and fills the gaps. Sometimes the best move is keeping what works and fixing one broken connection.
Is there a contract? +
The Audit is a one-time engagement. The Operator retainer is month-to-month after a 30-day minimum. No lock-in.
Who owns the tools and the data? +
You do. Always. I set things up in your accounts under your name. If we stop working together, nothing changes for you.
What about privacy and patient data? +
I only recommend vendors that are PIPEDA / PHIPA / BC PIPA compliant. Data handling is documented in the runbook.
Are you local? +
Vancouver-based. In-person for the Lower Mainland, remote elsewhere in BC and Canada.
What if something breaks at 11pm? +
Operator retainer clients get next-business-day response. Not a 3am pager, and I say so upfront.
Do I need to be technical? +
No. If you were, you wouldn't need me.
Book a free 30-min audit call
No pitch, no pressure. Tell me what's broken and I'll tell you whether I can help.
Pick a time